Under general supervision, to perform a variety of clerical and public contact duties of average to above average complexity in a school office; and to perform related duties as assigned. Bilingual positions also provide oral and written bilingual services in English and a designated second language.

Performs receptionist duties as assigned and assists students, parents, faculty, staff and other office visitors; answers telephones and provides routine information.

Enrolls students and enters data on the computer; assists parents in completion of forms, processes transfers, requests records, and establishes student files.

Gives information regarding school activities and office matters in person, by mail, and on the telephone; maintains confidentiality of information as appropriate.

Assists students, teachers, parents and others in locating materials or resolving minor problems.

Prepares and maintains records related to student attendance, test scores, participation in special projects, and other data; enters, revises, and updates student information; may schedule students for classes and prepare computerized progress and grade reports at a middle school.

Assists in maintaining budget and financial records; records expenditures according to established procedures. Generates, formats, prints, reviews, and assures the accuracy of computer lists and reports; reconciles data and distributes reports to appropriate offices.

Generates daily attendance sheets and prints weekly summaries for teachers; verifies absences and contacts parents to resolve unexcused absences. Prepares, records, and sends truancy documents.

Types a wide variety of materials including forms, reports, cum records, folders, purchase orders, claims, bulletins, notices, correspondence, and other materials; proofreads, duplicates, and distributes materials.

Performs clerical support duties related to the National School Lunch Program, as needed.

Receives, sorts, and distributes mail; receives, unpacks, and processes incoming materials; collects money and maintains related records.

Assists in providing first aid to ill and injured students; assists in administering medications according to established procedures, conducting pediculosis checks and maintaining student health records.

Reports suspected child abuse, personally encountered, according to State and District regulations.

Operates a variety of office equipment including a computer and assigned software, copiers, laminator, typewriter, calculator, and others.

Trains and provides work direction to student workers and volunteers as assigned.

May assist with campus security.

Performs related duties as assigned.

Bilingual Assignments

Provides interpreting and translation services in a designated second language as required by the assignment; translates written materials and interprets for non-English speaking students and parents.

The School Clerk is the experienced level classification performing general and more specialized clerical support duties at an elementary or middle school. The Registrar is a specialized class which performs a variety of responsible, varied and often complex activities relating to the development of a master schedule at a middle school and the assignment of students within the master schedule; Registrars also perform other School Clerk tasks as assigned. The Clerk Typist III is responsible for a body of complex clerical work and contacts, usually in support of a specific program or function, which requires independent judgment and specialized knowledges. The Clerk Typist II is the experienced level classification in the general clerical series performing work on average complexity, generally in a non-school office.

Knowledge of: Modern office practices, procedures and equipment; data entry and records management techniques; basic first aid procedures; correct English usage, spelling, punctuation and grammar; operation of a typewriter, copier, calculator, laminator and other office machines.

Ability to: Enter data, generate reports, and maintain accurate records and files; type sufficiently to complete reports, correspondence and other necessary documents; operate computers and peripheral equipment, including the use of pertinent business software applications (e.g. Microsoft Office); make arithmetical calculations with speed and accuracy; work cooperatively and effectively with co-workers, students, and the general public; communicate effectively orally and in writing; train and provide work direction to students and volunteers as assigned; maintain confidentiality of information; work effectively with frequent interruptions; meet schedules and timelines.

Those designated as Bilingual must demonstrate the ability to speak, read and write a designated language, and to translate written materials and interpret for students and parents.

Typical Physical Activities and Work Environment: School office environment; subject to frequent interruptions and interaction with students; potential exposure to communicable diseases and contact with blood and other bodily fluids. With or without reasonable accommodation, incumbents must have sufficient visual acuity to read computer screens, regulations, reports, and other data; sufficient hearing to comprehend ordinary phone and personal conversation; sufficient clarity of speech to explain regulations and procedures by telephone and in person; sufficient mental ability to understand and apply regulations and procedures and analyze and organize data; physical ability to operate a computer and other common office equipment.; sufficient strength to lift, move and/or carry various items up to 25 lbs. and occasionally lift, move and/or carry injured students with or without assistance weighing up to 50 lbs. This job generally requires 50% sitting, 25% walking, and 25% standing.

Typical Background: Any combination equivalent to graduation from high school supplemented by course work or training in computer operation/data processing, and one year of general clerical experience in a computerized environment involving data entry and frequent public contact.  A First Aid Certificate is desirable.

Qualifications: In order to be considered qualified for a vacancy in this classification, a candidate must possess the required background and successfully demonstrate such background, knowledge, skills and abilities through an examination process.

3/19/92
Revised 11/2006. Approved by the Personnel Commission on 11/16/06
Revised 07/24/2009-AT
Revised 03/01/15 Approved by Personnel Commission on 3/19/2015
Revised 09/6/17 Approved by Personnel Commission on 9/18/2017 Revised 10/2022-AL; Approved by Personnel Commission on 10/27/2022